Workplace & Logistics Specialist

Understanding the Role

At RUSH, we believe that the strongest relationships are built on relevant and valuable experiences.

We are on a mission to help businesses create lasting connections and exceptional experiences for their customers. In keeping with our promise, we are seeking to build a team of talented individuals to help build top-notch ready-made digital solutions that enable businesses to meet their customers at every stage of the customer lifecycle.

We are in search of an experienced Workplace and Logistics Specialist who will be responsible for overseeing the day-to-day operations of the office environment, including logistics coordination, procurement, and administrative support. This role is essential in maintaining a safe, efficient, and well-organized workplace that meets ISO standards and ensuring full compliance with city safety regulations and local ordinances. Key responsibilities include managing access and security protocols, optimizing office space utilization, and making sure employees have the tools and resources they need to perform at their best.

Serving as the primary point of contact for workplace management, asset tracking, and vendor coordination, the Workplace and Logistics Specialist also supports People and Governance operations initiatives. This role collaborates closely with the team head on internal and external events, compliance efforts, and cross-functional projects aimed at improving the overall employee experience and operational effectiveness across the organization.

Salary: PHP 30,000
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Basic Qualifications:

Academic Background: A Bachelor’s Degree in Human Resources, Business Administration, Logistics, or a related field.

Relevant Work Experience:

• 5+ years experience in Human Resources, preferably in people operations, facilities management, logistics, or procurement
• Familiarity with HR best practices, employment laws, workplace management best practices, workplace safety regulations, and compliance standards (OSH)
• Knowledge of procurement software and tools is preferred

Skills and Knowledge:

• Excellent communication skills with the ability to build effective working relationships across all levels of the organization and vendors
• Highly organized and detail-oriented with proven project management and multitasking abilities
• Demonstrated ability to handle sensitive and confidential information with a high degree of discretion and professionalism
• Proactive and analytical mindset, capable of generating, interpreting, and reporting weekly/monthly data to support informed decision-making and continuous process improvement
• Proficient in productivity and collaboration tools such as Google Workspace, Microsoft Office Suite, Zoom, Slack, Canva, DocuSign, and procurement-tracking software
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Duties and Responsibilities:

• Workplace and Facilities Management‍
  
  • Maintain a clean, safe, and fully functional office environment in compliance with health and safety standards (e.g., OSH).
  • Manage meeting room and venue reservations, building access, and office security protocols (e.g., RFID enrollment, gate passes, visitor permits).
  • Oversee pantry and storage areas, including regular inventory checks and replenishment of office supplies.
  • Coordinate workspace setup for new hires, including desks, equipment, and essential tools of work (e.g., company IDs, business cards).
  • Maintain strong relationships with building management and security vendors, and serve as the key coordinator for fire, earthquake, and other emergency response protocols.
• ‍Logistics and Administrative Operations‍
  
  • Coordinate the delivery and retrieval of important documents, including check/payment collections, bank errands, and government-related transactions.
  • Maintain accurate records of all logistical activities and liaison efforts.
  • Facilitate efficient communication and coordination with internal departments and external partners.
  • Perform general administrative and clerical tasks to support daily operations.‍
• Procurement and Asset Management
  
  • Manage the full procurement process, from vendor sourcing and purchase order creation to delivery tracking.
  • Track and maintain inventory of office assets (e.g., laptops, devices, furniture), and collaborate with the Infra Team on technical issues or policy breaches.
  • Build and maintain strong supplier relationships, ensuring timely vendor accreditation, contract management, and adherence to budget guidelines.
  • Work closely with Governance and Finance teams to monitor expenses and implement cost-effective procurement practices.‍
• People and Governance Operations Support
  
  • Assist in maintaining up-to-date employee and company records, including 201 files, employment contracts, compliance documentation, certifications, and business licenses.
  • Organize and ensure secure storage of physical and digital confidential documents.
  • Support planning and execution of internal and external events such as town halls, team-building activities, office celebrations, and holiday events.
  • Coordinate event logistics including venue setup, vendor and supplier engagement, catering arrangements, and procurement of event materials.