As the Accounts Payable Specialist, your primary responsibility revolves around ensuring the prompt recognition and payment of the company's obligations. This entails managing the accounts payable process diligently, including verifying and processing invoices, reconciling accounts, and coordinating payments to vendors, suppliers, and internal requestors. Attention to detail is crucial to accurately record and track financial transactions, while also adhering to payment terms and schedules. 

Additionally, effective communication with internal stakeholders and external vendors is essential for resolving any discrepancies or inquiries promptly. By maintaining a seamless accounts payable process, the Accounts Payable Specialist contributes to RUSH's financial stability and reputation as a reliable business partner.

Basic Qualifications

> Academic Background

• Bachelor’s degree in business major such as accounting, financial management, or any other business-related course

> Relevant Work Experience

• Must possess at least 2 years experience in accounting or related experience
• Prior experience in accounts payable management is preferred
• Experience in working in the financial department of a large corporation or heading the accounting arm of a startup is a huge plus

> Certifications

• Certified Public Accountant (CPA) license is an advantage, but not a requirement

• Knowledgeable in the expense management process
• Must be proficient in Microsoft Office tools
• Analytical
• Can work with minimal supervision

• Strong customer service and client relationship-building skills
• Strong organizational and communication skills
• Proactive mindset
• Maintains quality work even under pressure

Duties and Responsibilities:

• Ensure accuracy and integrity of vendor data
• Review and validate vendor invoices for payments
• Review and validate employee accountabilities such as reimbursements, cash advances, and liquidations
• Review and validate customer payout reports
• Track settlements to creditors
• Issue CWT certificates for taxes withheld on creditors
• Prepare journal entries for vendor invoices, employee accountabilities, and merchant payouts validated
• Prepare journal entries for settlements to creditors
• Obtain acknowledgment receipts or official receipts from creditors for successful payments
• Prepare and maintain Accounts Payable aging
• Coordinate with Accounting Specialist for reconciliation of Accounts Payable aging against general ledger
• Coordinate with Treasury Specialist for reconciliation of disbursements against cash statements
• Update management on financial activity relating to expenditures, payables, and disbursements